FLAG THEATRE FACILITY RENTAL APPLICATION
___________________________________________ renting organization name
____________________________________________ renting organization address/city/zip
____________________________________ ________ renting organization phone #
_____________________________________________ renting organization’s contact person
_____________________________________________ contact phone numbers: home/work/cell
DATES requested to use FLAG: ________
Description of event: ________________________ ___________________________________________________________________________________________________________________________
Estimated Attendance: ________________
Do you want concessions: Yes No
I have read and agree to all the points listed in the FLAG Rental Information and Building Rental Application.
____________________________________________ official signature – rental contact person
____________________________________________ please PRINT – rental contact person
PLEASE PRINT AND MAIL THIS FORM TO:
FAMILY CHILDREN'S THEATRE
FLAG THEATRE BUILDING RENTAL
310 N. Main, Hutchinson, KS 67501-4814
GENERAL HISTORY & BACKGROUND
The Sproule Brothers of Hutchinson owned the Iris Cinema (now Sarah’s Bookstore three doors to the south of this building) early this century. Cost? Five cents a movie. Business was evidently good because they built the State Theatre in 1936 on this property. In 1952 the State was bought out, the theatre renovated and renamed – the FLAG. In 1993 the FLAG was purchased from United Artists of Kansas City by H.C.T. Productions, Inc., Hutchinson, who did a total renovation and retrofit over 15 weeks during the summer earning it’s new tenant, The Family Children’s Theatre, a Governor’s Award of Excellence for downtown renovation. This structure is the only Festival Stage Complex in the State of Kansas.
The FLAG is a regional family arts and educational center and home of the Family Children’s Theatre (FCT). FCT produces its regular subscription series of eight stage presentations, seven of which are at the FLAG.
The FLAG is also a rental facility satisfying numerous demands for small to medium sized events. Past renters have included the Kansas State Historical Society, Reno County Museum, ESSDACK teacher conferencing and Century 21 Realtors. Events have ranged from fashion shows and vocal recitals to bodybuilding competitions and town meetings.
The FLAG is a nonsmoking facility. It also is in compliance with the American Disabilities Act. A basic range of theatrical sound and lighting capabilities are included in the rental contract.
The FLAG seats 315 in first class, fixed, theatre seating. No main floor patron is more than forty feet from our unique stage. Forty five of that number is located in the exclusive Patrons Balcony. There are two backstage dressing rooms including restroom facilities.
RENTAL
1. The FLAG is available to suitable outside organizations on a four-wall contract with only the existing accommodations and/or equipment provided. Any additional equipment is the responsibility of the renting organization with the prior permission of the FLAG Theatre Board of Directors. Only FLAG personnel shall operate existing FLAG technical equipment including sound, lighting and special effects.
2. RATE: The FLAG is available on a simple, one rate, block of time basis: $140 for 1 block = 4 hours. One block of 4 hours is the minimum time available for rental. One FLAG technician is included with the building. Each additional hour or part thereof shall be billed at $35 each. Special rates are available for rentals of two days or more.
3. TECHNICAL: Renting organizations must have at least one authorized FLAG staff person present to operate and/or supervise the use of lighting/sound, HVAC or any other FLAG equipment.
4. CONCESSIONS: The FLAG operates and handles all monies from concessions and/or souvenirs sales at the FLAG events unless otherwise stated in a written contract.
5. USHERS: The renter must provide own ushers.
6. TICKET SALES: Renters shall handle their own ticket sales and staffing.
7. HOUSE RULES: Renters shall not attach anything to the upstage (blue) walls upstairs or down. Any alteration or attachments to walls or stage must have prior approval of the FLAG staff member on property. No auditorium chairs may be removed. No door may be removed. FIRE EXITS cannot be blocked. Fire exits include two entrance doors into the auditorium from the lobby and two main floor stage doors upstage right and left. Any approved holes in walls or the stage must be adequately filled and approved by the FLAG staff person on property prior to renter’s final move out.
8. GOLDEN RULE: The renters shall leave the FLAG as clean and orderly as they found it upon arrival. The FLAG staff person on property shall be the final arbiter regarding cleanliness and order.
9. SECURITY FEE: All renters shall be required to provide the FLAG with a $100 security fee or at the discretion of the FLAG Board of Directors. This fee is not part of the rental fee. The security fee shall be returned to the renter upon final inspection of the FLAG staff person on property and only after receipt of the rental monies as stipulated in the renter’s FLAG contract.
10. CONTRACT: The FLAG will sign a contract with each renting organization specifying all arrangements, rules, fees and services.
11. INSURANCE: The renter must provide proof of the necessary liability insurance as stipulated in their FLAG Contract prior to moving into the FLAG.
12. RIGHTS: The FLAG retains the right to terminate a renter’s contract at any time for just cause according to the renter’s contract. The renters will have their Security Fee returned following their final inspection less any amounts deducted for extra cleaning, building repairs associated with the renter or any renter/or renter patron imposed damage to the FLAG.
Questions? Call (620) 662-7469 Welcome to this unique and pleasing performance - presentation space, Kansas’ only Festival Stage Complex.